Digital Copier Printer Lease-Maintenance

The RFP (Request for Proposal) document is for a Digital Copier-Printer Lease and Maintenance contract for WSU Tech. Here's a summary of the key points: **Project Overview** * WSU Tech is seeking bids to lease multiple copier-printers across multiple locations. * The successful vendor will furnish, install, service, and maintain the Multi-Functional Devices (MFDs) for a period of 5 years, with the option to renew for two additional years. **Eligibility** * Bidders must be either an Original Equipment Manufacturer (OEM) or an Authorized Dealer partnering with a Multifunction Copier OEM. **Proposal Requirements** * Proposals must be submitted in writing and must include all required information. * Proposals must be valid for a minimum of 180 calendar days from the date of the proposal closing. * Prices and terms of the proposal must be valid for the length of the resulting contract. **Evaluation Criteria** * WSU Tech reserves the right to evaluate proposals based on various criteria, including price, technical capabilities, and vendor qualifications. * WSU Tech may reject any and all proposals, select a proposal for contract negotiation other than the one with the lowest cost, or terminate negotiations and prepare a new RFP. **Contract Terms** * The contract will be for a period of 5 years, with the option to renew for two additional years. * The successful contractor will be responsible for all state and local taxes and will not pass these on to WSU Tech. * Liquidated damages may be assessed at the rate of $100 per day if the contractor exceeds the contracted number of days for completion. **Submission Requirements** * Proposals must be submitted via email to the Purchasing Coordinator at [email protected]. * Proposals must be received by the closing date of June 10, 2026. **Additional Information** * WSU Tech is tax-exempt by state statute. * The successful contractor will be required to provide a provision to add a yet-to-be-determined number of printers for future locations during the term of the contract.