Vineyard Surface Water Treatment Plant- HVAC Preventative Maintenance

The Sacramento County Water Agency (SCWA) is seeking a qualified and experienced HVAC contractor to provide comprehensive preventative maintenance and as-needed HVAC services at the Vineyard Surface Water Treatment Plant. The selected contractor will be responsible for delivering a full-service maintenance program, including scheduled preventative maintenance, detailed inspections, performance testing, and reporting, as well as minor repairs, emergency response, and corrective services. The scope of work encompasses all HVAC systems and associated components identified in the equipment inventory, with an emphasis on proactive care to minimize downtime and extend equipment life. The contract term will begin on June 1, 2026, and continue through May 31, 2027, with the option to renew annually for up to four additional one-year terms. • The contractor will be responsible for performing weekly, quarterly, and annual preventative maintenance tasks, including filter replacement, belt inspection and replacement, coil and drain pan cleaning, electrical inspections, and verification of proper airflow and equipment response. • The contractor will also be responsible for providing emergency response services, including prompt and effective restoration of HVAC operation in the event of unexpected equipment failures. • The contractor will be required to maintain accurate and complete service records, including inspection findings, test results, identified deficiencies, and recommended corrective actions, and provide quarterly summaries and annual condition assessments to support SCWA’s asset management and capital planning efforts. • The contractor will be expected to develop and provide a brief, written plan for emergency operations in the event of an air handler or boiler failure, and to provide professional recommendations for system upgrades, replacements, and energy-saving opportunities based on lifecycle considerations, observed performance trends, and industry best practices.