Description
The Department of Veterans Affairs is seeking a qualified vendor to perform quarterly and annual ventilation (airflow) surveys at the Erie VA Medical Center in Erie, Pennsylvania. The effort is structured as a firm‑fixed‑price contract with a base year and up to four one‑year option periods, totaling a potential five‑year performance window. The contractor must conduct detailed testing of ventilation systems across clinical, laboratory, sterile processing, and other critical areas, document results, and provide recommendations to maintain compliance with VA, Joint Commission, OSHA, and infection‑control standards.
• Scope: Quarterly ventilation surveys (four per year) and an annual comprehensive survey covering air exchanges, pressure differentials, and equipment performance in dozens of identified rooms (operating rooms, sterile processing, labs, isolation rooms, etc.).
• Deliverables: Preliminary on‑site reports, detailed quarterly reports, and a final report within two weeks of each survey, including data tables, pass/fail status, and corrective recommendations.
• Schedule: Service window 7:00 am–4:30 pm, Monday‑Friday; quarterly visits in September, December, March, June; annual visit in March.
• Contract Value: Not disclosed; contract type is a firm‑fixed‑price with a $47 M size standard ceiling.
• Period of Performance: Base year 09/27/2026 – 09/26/2027; four optional one‑year extensions through 09/26/2031.
• Mandatory Requirements: Contractor must obtain VA badge, complete VA privacy and security training, and submit training certificates before work begins.
• Small‑Business Set‑Aside: Unrestricted but eligible for Service‑Disabled Veteran‑Owned, Women‑Owned, HUBZone, and other SBA programs.
• Submission: Quotes due 10:00 AM EST 09/16/2026; complete VAAR Provision 852.219‑75 (Attachment 02).