District Wide Snack Vending Service

North East Independent School District (NEISD) is soliciting a district‑wide snack vending service that will supply, install, stock, maintain, and eventually remove vending machines at approximately 67 school locations and 7‑10 satellite facilities. The vendor must comply with USDA nutrition standards, provide only snack items (no beverages), and ensure 24‑hour service response for repairs or refills. The contract is a multi‑year agreement (initial 3 years plus up to two 1‑year renewals, max 5 years) with commission‑based remuneration based on gross sales. Vendors must submit extensive documentation (insurance, conflict‑of‑interest, fingerprinting, nutrition labels, pricing schedules, etc.) and must meet strict background‑check and dress‑code requirements for staff interacting with school campuses. • Scope: Full‑service snack vending (installation, stocking, maintenance, reporting) for all middle and high schools; teacher‑lounge vending for elementary schools; optional food‑service vending for administrative/satellite sites. • Compliance: USDA snack nutrition limits (≤200 cal, ≤200 mg sodium, ≤35 % calories from fat, ≤35 % weight from sugar) and district‑approved product lists. • Service Level: 24‑hour response to service calls; refill within the same day if request before 3 PM, otherwise by next morning. • Contract Term: 3 years initial, up to two 1‑year extensions (maximum 5 years). • Remuneration: Commission on gross sales (percentage constant throughout contract); monthly sales and commission reporting required. • Required Attachments: Proof of insurance, HB 1295 certificate, CIQ, hold‑harmless agreement, fingerprinting packet, snack product list with nutrition labels, vending‑machine specifications, sample activity report, remuneration schedule, incentives description, W‑9, etc. • Evaluation: Based on experience, compliance plan, pricing, and ability to meet service timelines.