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  5. ›RFP#335-27-YE PREVENTATIVE MAINTENANCE FOR CITY-WIDE HVAC…

City of Portsmouth·Virginia

RFP#335-27-YE PREVENTATIVE MAINTENANCE FOR CITY-WIDE HVAC SERVICES

Closes 10/30/2026$500k – $1MRequest for Proposal
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Description

The City of Portsmouth is seeking a contractor to provide preventive maintenance services for its entire fleet of HVAC systems across all municipal facilities. The work includes routine inspections, cleaning, filter replacements, performance testing, and emergency repairs to ensure optimal operation and compliance with energy efficiency standards. This contract is competitive and open until the closing date, after which the city will evaluate proposals and award the agreement. • Scope: Preventive maintenance, troubleshooting, and repair of city‑wide HVAC equipment. • Timeline: Proposals must be submitted by October 30, 2026; work to commence shortly after award. • Location: All municipal buildings within the City of Portsmouth. • Evaluation: Based on experience, cost, and ability to meet maintenance schedule requirements.

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

Yashica Edwards

Key dates

Opened
9/16/2026
Closes
10/30/2026

Last updated

Details

Type
Request for Proposal
Industry
Custodial and Facilities Services
NAICS
238220
Solicitation №
RFP-128563

Budget estimate

$500,000 – $1,000,000

While the solicitation does not disclose the contract value, city‑wide HVAC preventive‑maintenance agreements typically range from a few hundred thousand dollars to over a million dollars, depending on the number of facilities, system complexity, and service frequency. Based on comparable municipal contracts, a reasonable estimate would be between $500,000 and $1,000,000 for the full term. Factors influencing the final amount include the number of buildings, square‑footage, equipment age, and any performance‑based incentives.

AI estimate from the solicitation

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