DHR Dallas Co HVAC PM FY26

The State of Alabama Department of Human Resources is issuing a Quick‑Quote solicitation for a Purchase Order to provide preventive‑maintenance (PM) and minor‑repair services on HVAC equipment located at multiple DHR county offices, including Dallas County. The work covers quarterly inspections, filter replacement, coil cleaning, belt and motor checks, water‑treatment testing for water‑based systems, and the submission of detailed inspection forms and before‑and‑after photos. Any non‑routine repairs must be quoted and receive prior written PO approval. The contract will be administered on a quarterly schedule with annual and semi‑annual deeper‑clean tasks, and requires state‑licensed HVAC contractors with EPA refrigerant certification and, for gas‑fired equipment, Master Gasfitter status. • Quarterly preventive‑maintenance visits to each listed county office (total 11 sites) covering filter changes, coil cleaning, belt/ pulley inspection, and documentation. • Annual refrigerant level verification and refill; semi‑annual deep‑clean of condensers and evaporator coils. • Mandatory site‑visit attendance by vendors (April 24 ‑ May 26 2024) and mandatory submission of inspection forms, photos, and water‑treatment reports before invoicing. • Vendor must hold Alabama HVAC, refrigeration, and gasfitter licenses; EPA Section 608 certification; and be registered in Alabama Buys.