Description
The City of Philadelphia’s Free Library is seeking a qualified contractor to provide comprehensive snow and ice removal services for its Region 3 library sites (South & Southwest Philadelphia) for the 2026‑2027 winter season. The contract is a small‑order purchase (SOP) awarded on an all‑or‑none basis; the vendor must quote unit prices for each service type and will be paid only for actual work performed. Services include sidewalk and entrance clearing, de‑icing, anti‑icing, parking‑lot plowing, emergency call‑outs, snow placement, and documentation of each event. The contractor must meet Philadelphia’s prevailing‑wage, insurance, and non‑discrimination requirements, and must respond within 6 hours after snowfall and 2 hours for ice call‑outs. The contract term is one year (Nov 1 2026 – Oct 31 2027) with up to three optional one‑year renewals.
• Covers 10 library locations (7 active, 3 contingency) with specific surface‑type requirements (e.g., calcium/magnesium chloride on historic masonry, sand on porous pavement).
• Unit‑price schedule; no guaranteed minimum quantity – work ordered “as‑needed” during the winter window (Nov 1 – Mar 31).
• Vendor must maintain a 24/7 seasonal point‑of‑contact, submit event reports within 24 hours, and comply with City insurance and tax‑registration mandates.