Provision of Purchasing Card Services on a Multi-Year Contract

Gwinnett County is seeking a vendor to design, implement, and operate a county‑wide Purchasing Card (P‑Card) program—including issuance, billing, training, 24/7 support, reporting, and a mandatory ePayables (virtual‑card) component—and to integrate the solution with the County’s Oracle Fusion ERP system. The contract will run for five years, with an automatic annual renewal option, and the provider must meet extensive insurance, liability, and control‑management requirements. • Full‑service P‑Card program: custom card design, no‑cost issuance, three‑year card life, replacement within 72 hrs, and cancellation capabilities. • Mandatory ePayables (virtual‑card) service, zero‑balance virtual cards, and integration with Oracle Fusion via SFTP file layouts (Attachment A). • Required 24/7 toll‑free support, monthly training reports, detailed misuse‑protection program, and real‑time reporting (Level III, commodity codes, NIGP/UNSPSC). • Insurance coverage must meet high limits (e.g., $2 M CGL, $1 M professional liability) and the carrier must hold an A‑10 (or equivalent) A.M. Best rating. • Contract term: Jan 1 2027 – Dec 31 2031 (5 years) with annual renewal unless terminated; implementation must be complete by Jan 1 2027.