40100 - Testing Platform Scales

TDOT is seeking a single vendor to provide comprehensive testing services for all state‑owned platform scales used in commercial vehicle weighing. The contract covers two scheduled accuracy tests per scale each year, emergency testing with a 24‑hour response window, and limited emergency service calls. Vendors must submit per‑scale test fees plus mileage‑based travel reimbursements and service‑call fees. The work spans all four TDOT regions, requires adherence to NIST Handbook 44 and 105‑1 standards, and includes detailed documentation, semi‑monthly reporting, and coordination with regional field‑service leads. The five‑year award (with a possible six‑month extension) begins in late February 2026 and obligates the vendor to maintain Energy‑Star compliance, hold appropriate licenses, and carry specified insurance. • Perform two full accuracy tests per platform scale each year within prescribed test windows (Mar‑Jun and Jul‑Sep). • Provide on‑call emergency testing within 24 hours of TDOT notification, plus a limited number of emergency service calls per region. • Submit per‑scale test fees, per‑mile travel charges, and per‑service‑call fees; no reserve price disclosed. • Deliver detailed test documents, maintain semi‑monthly master lists, and meet strict reporting and warranty requirements. • Serve all four TDOT regions (≈ 2,946 scales) under a single‑award, lowest‑price contract for a 5‑year term.