Telephone System

The Springfield R‑12 School District is seeking a comprehensive telephone system solution for its K‑12 campuses. The contract will cover the supply of new classroom, office, and reception phones, associated software and licensing, installation, training, and ongoing support. Quantities total roughly 2,940 phones with the District retaining the right to adjust quantities during the contract term. The award will be a three‑year base period with two optional one‑year renewals. Vendors must submit detailed warranties, cost of ownership calculations, and compliance documentation (E‑Verify, felony‑conviction, substitute W‑9, etc.) via the district’s e‑bidding portal. An optional site visit is scheduled for 9 Feb 2026. • Scope: hardware (NEC classroom, office, reception phones), software, licensing, installation, training, and support. • Quantity: ~1,929 classroom phones, 899 office phones, 112 reception phones. • Contract length: 3‑year base, up‑to‑2‑year extensions. • Mandatory requirements: insurance, E‑Verify, felony‑conviction affidavit, substitute W‑9, cost‑of‑ownership spreadsheet. • Submission: electronic only, deadline 10 Oct 2026 2:00 PM CT. • Evaluation: short‑list by 10 Oct‑31 Oct, presentations week of 9 Nov, award week of 23 Nov.