Description
The State of Alabama’s Department of Human Resources is seeking a qualified HVAC contractor to perform a one‑time preventive‑maintenance (PM) service at three DHR county facilities in Alabama (Henry, Geneva, and Dale). The work includes quarterly‑style inspections, filter changes, coil cleaning, refrigerant checks, and documentation of any repairs, all to be completed within a July 1 – September 30 2026 window. The contractor must hold Alabama HVAC, refrigeration, and gas‑fitter licenses, have EPA Section 608 certification for all technicians, and be able to provide water‑treatment testing for the eleven counties that use water‑based HVAC systems. No new equipment installations are allowed; only maintenance, minor repairs (with prior written approval), and reporting (photos, inspection forms, EPA filings) are required.
• Scope covers air‑handler units, split‑system condensers, attic fans, exhaust fans, boilers (> 400 kBTU/hr), chillers, and cooling towers at three DHR sites.
• Mandatory site‑visit attendance from Round 1 is required for eligibility; the contract period is limited to July 1 – September 30 2026 (≈ 3 months).
• Contractor must submit a single unit‑price bid covering labor, travel, tools, filters, and supplies; any repair work requires a separate pre‑approved quote.
• Required documentation includes before/after photos, completed inspection forms, water‑treatment analysis reports, and EPA refrigerant purge filings.
• The solicitation uses the Quick‑Quote procurement tool with a maximum contract ceiling of $25,000 and a renewal limit of five years (though this award is a one‑time FY26 purchase).