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West Virginia Department of Homeland Security – Division of Administrative Services (WVDAS)·West Virginia

Disaster Case Management

Closes 11/20/2025$1M – $5MRequest for Proposal
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Description

The West Virginia Department of Homeland Security – Division of Administrative Services (WVDAS) is seeking a vendor to provide Disaster Case Management (DCM) services for the West Virginia Emergency Management Division (WVEMD). The selected vendor will be responsible for providing DCM services to individuals impacted by Presidentially Declared Disasters throughout all 55 counties of West Virginia. The vendor will be required to deliver a turnkey solution to implement DCM services under current and future FEMA DCMP awards. The scope of work includes assessing and providing reports on staffing needs, hiring and training staff, providing disaster case management software, and coordinating with local stakeholders. The vendor will also be responsible for tracking metrics to evaluate the effectiveness of the program and submitting monthly reports to WVEMD. • Key responsibilities include: • Providing DCM services to individuals impacted by Presidentially Declared Disasters • Delivering a turnkey solution to implement DCM services under current and future FEMA DCMP awards • Assessing and providing reports on staffing needs • Hiring and training staff • Providing disaster case management software • Coordinating with local stakeholders • Tracking metrics to evaluate the effectiveness of the program • Submitting monthly reports to WVEMD

Attached files

Contact

Austin L Ayers(Purchasing Manager)

[email protected]

(304) 352-0203

Key dates

Opened
11/6/2025
Questions due
10/10/2025
Pre-bid meeting
9/26/2025Mandatory
Closes
11/20/2025
Duration
3 years

Last updated

Details

Type
Request for Proposal
Industry
Social Services
NAICS
624110
Solicitation №
ARFP-0606-HSE2600000001-5

Budget estimate

$1,000,000 – $5,000,000

The budget for this opportunity is estimated to be between $1 million and $5 million per year, based on the scope of work and the requirements for the vendor to provide a turnkey solution to implement DCM services under current and future FEMA DCMP awards. The estimated budget is influenced by the number of individuals impacted by Presidentially Declared Disasters, the complexity of the disaster case management services required, and the vendor's ability to deliver a comprehensive solution.

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