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Chaffey Joint Union High School District·California

Cardlock Fueling Services

Closes 1/6/2026$500k – $2MRequest for Proposal
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Description

The Chaffey Joint Union High School District is seeking a qualified vendor to operate and manage card‑locked fuel dispensing stations for the district’s fleet and authorized users. Proposals must be submitted on district‑provided forms, sealed, and delivered by the stated deadline. The solicitation does not disclose technical specifications, fuel volumes, or contract value; those details are contained in the full contract documents obtainable from the purchasing office. Interested firms must submit any clarification questions by the questions‑due date and may not withdraw their proposal for 60 days after opening. • Scope: Operate and manage card‑lock fueling stations (fuel dispensing, billing, maintenance). • Timeline: Publication Dec 1 2025, questions due Dec 15 2025, proposals due Jan 6 2026. • Submission: Sealed proposals on district forms, delivered to the Office of the Director of Purchasing. • Evaluation: District may accept, reject, or waive irregularities; no explicit criteria provided in the notice.

Attached files

Contact

Kristine Rangel(Director of Purchasing)

[email protected]

Key dates

Opened
12/1/2025
Questions due
12/15/2025
Closes
1/6/2026

Last updated

Details

Type
Request for Proposal
Industry
Energy and Utilities
NAICS
424720
Solicitation №
RFP No. 25/26‑010

Budget estimate

$500,000 – $2,000,000

The district’s fuel consumption for its fleet and authorized users is likely substantial, suggesting an annual contract value in the low‑to‑mid six‑figure range for a single‑vendor operation. Assuming 2,000–5,000 gallons per day at $3‑$4 per gallon, annual fuel spend could be $2‑$3 million; the vendor’s service fee (management, billing, maintenance) might be 10‑20% of that, yielding an estimated contract value of $200k‑$600k per year. If the agreement spans three years, total earnings could range from $600k to $1.8 million. Therefore, a reasonable budget estimate is $500,000‑$2,000,000 over the contract term.

AI estimate from the solicitation

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