As-needed Event Equipment Rentals for Citywide Events

The City of Long Beach is seeking qualified vendors to provide on‑call rental of event equipment—including tables, chairs, canopy tents, stages, ramps, artificial turf, and related accessories—on an as‑needed basis for citywide festivals, concerts, parades, filming, and other special events. The contractor must handle delivery, setup, breakdown, and post‑event removal, and must supply a dedicated project manager to coordinate with City staff. No minimum volume is guaranteed; the contract runs for a two‑year base term with up to three one‑year extensions (maximum five years). The award will be based on a best‑value evaluation considering experience, approach, communication, and cost, with optional local‑preference credit for Long Beach‑based firms. • Required equipment: folding tables, chairs, 10 × 10 & 20 × 20 canopy tents, stages with rails/ramps, artificial turf, etc. • Services include delivery, setup, breakdown, staffing, and maintenance of equipment for each event. • Evaluation weights: 30 % experience, 40 % method of approach, 20 % communications/reporting, 10 % cost; local‑preference credit may add up to 10 % score.