2025-016 Police Department Microfilm Digitization

The Town of Salem, New Hampshire, is seeking bids from qualified companies to provide a one-time service for the digitization of archived microfilm onto hard drive(s) for the Salem NH Police Department. The project requires compliance with HIPPA and CJIS security requirements. The successful bidder will be responsible for transporting the existing microfilm reels securely to their facility, digitizing the microfilm, and destroying the microfilm reels upon completion. The project must be completed by June 1, 2026. • The microfilm digitization project involves scanning approximately 552 rolls of microfilm, with an average of 2,850 images per roll. • The project requires the digitization of microfilm into PDF format, with searchable and non-searchable options. • The successful bidder must provide a price quote for all services, including labor, materials, and supplies. • The Town of Salem reserves the right to reject any and all bids, and to award the contract based on the best interest of the Town.