Description
The State of Vermont’s Department of Buildings and General Services is seeking one or more vendors to provide comprehensive multilingual video production services. The contractor will produce, translate, and caption pre‑recorded videos, and may also supply live‑captioning for press events. Services must cover a wide range of languages, meet HIPAA requirements for health‑related content, and comply with state security and AI‑ethics standards. The contract is a three‑year base period with an optional two‑year renewal, and includes mandatory monthly usage reporting and rapid‑turnaround options.
• Audio interpretation and caption translation into dozens of languages (core languages include Arabic, Mandarin, French, Spanish, etc.)
• Production of final video files with embedded multilingual tracks, plus optional live‑captioning for events
• Compliance obligations: HIPAA Business Associate Agreement, AI usage disclosure, climate‑friendly certification, worker‑classification reporting (if > $250 k) and anti‑lobbying certification (if > $100 k)
• Pricing must be firm for the contract term; separate rates for rapid‑turnaround, AI‑assisted translation, and live‑captioning are required
• Monthly reporting on usage by department, service type, and language; all deliverables become state property.