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North Carolina Charlotte Mecklenburg Library·North Carolina

Ongoing Public Library Materials

Closes 4/9/2026$500k – $2MRequest for Proposal
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Description

The Charlotte Mecklenburg Library is seeking proposals from qualified contractors to provide public library materials and processing services. The library operates a shared collection with centralized distribution, selection, ordering, and invoicing, and all materials will be shipped to a single distribution center. The contractor will be required to provide "shelf-ready" processing services, including spine labels, book jackets, identification stickers, and MARC records. The library is looking for a contractor that can provide competitive pricing, high-quality materials, and excellent customer service. Key aspects of the job include: • Providing public library materials and processing services • Shelf-ready processing, including spine labels, book jackets, and MARC records • Competitive pricing and discounts • High-quality materials and excellent customer service • Ability to supply special requests, such as reinforced bindings or out-of-print books • Online ordering, tracking, and reporting systems • Ability to integrate with the library's current systems and technology infrastructure

Attached files

Contact

Walter Freeman(Library Procurement Analyst)

[email protected]

Key dates

Opened
3/10/2026
Questions due
3/17/2026
Closes
4/9/2026
Projected award
4/1/2026
Duration
1 year

Last updated

Details

Type
Request for Proposal
Industry
Education
NAICS
519120
Solicitation №
940RFP03102026

Budget estimate

$500,000 – $2,000,000

The budget for this opportunity is estimated to be between $500,000 and $2 million per year, based on the library's annual operating expenditures of $55.7 million and the fact that the library purchases a minimum of 150,000 printed book units annually. The actual budget will depend on the contractor's pricing and the quality of services provided. Factors that may influence the likely payment range include the contractor's ability to provide competitive pricing, high-quality materials, and excellent customer service, as well as the library's budget and funding availability.

AI estimate from the solicitation

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