Description
The Loudoun County (Virginia) Library System is seeking qualified vendors to become members of a pool of library‑material suppliers. The contract will cover the provision of a broad range of print and digital items—including adult and juvenile hardcover and paperback books, reinforced bindings, university and small‑press titles, DVDs/Blu‑rays, audiobooks, and e‑books—plus optional cataloging, processing, and selection‑assistance services. Vendors must offer firm percentage discounts off list prices, meet stringent delivery performance (85% within 7 days, 100% within 180 days), maintain 99% accuracy, and provide detailed status and cancellation reports. The County anticipates spending roughly $1.9 million in the first year and may renew the agreement for up to five additional one‑year terms.
• Scope: supply, optional cataloging/processing, online ordering integration, selection assistance.
• Required performance: fast fill‑rate, high accuracy, no unauthorized substitutions.
• Contract term: July 1 2023 – June 30 2024 (renewable up to five years).
• Estimated annual spend: ≈ $1.9 M.
• Delivery via electronic data interchange (EDI) preferred.
• Mandatory insurance, licensing, and compliance with Virginia procurement statutes.