FAC126 Town of Norwell: Records Management, Digitization, and Archiving Services

The Town of Norwell is seeking a vendor to provide records management, digitization, and archiving services. The scope of work includes scanning, digital-imaging, and storage of a large number of documents and plans, as well as provision of a secure, cloud-based storage and retrieval system with training. The town has approximately 1700 boxes of documents, with mixed document types, and requires a vendor to provide a per-box cost for preparation, scanning, and digitization. The vendor will also be responsible for migrating existing documents to the new repository and providing an electronic document repository. The town requires the ability to scan records in-house and needs the vendor to make existing PDFs stored on employee computers compatible with the PDFs in the database. • Scanning, digital-imaging, and storage of documents and plans • Provision of a secure, cloud-based storage and retrieval system with training • Migration of existing documents to the new repository • Making existing PDFs compatible with the PDFs in the database • Scanning records in-house • Providing an electronic document repository