Telephone System

The School District of Springfield R‑12 is seeking a comprehensive telephone system solution that includes the supply, installation, licensing, software, training, and three‑year support for approximately 2,929 classroom phones, 899 office phones, and 112 reception phones, plus optional conference room phones. Vendors must submit detailed proposals through the district’s e‑bidding portal, include warranty information, cost of ownership calculations, and demonstrate capability to meet integration, emergency, and safety requirements. The contract will run for three years with two optional one‑year renewals, and the district expects a competitive, fully‑compliant bid package. • Provide all hardware (NEC‑based phones) and related accessories. • Install, configure, and test the new system across all district sites. • Deliver software licensing and ongoing support services. • Offer training for district staff and develop an emergency response plan. • Submit warranty details, cost‑of‑ownership analysis, and required certifications (E‑Verify, felony disclosure, etc.). • Optional conference‑room phone pricing (not evaluated for award).