QUOTE - Tent and Table Rental for the 2026 City of Aurora Halloween Event

The City of Aurora, Illinois is issuing a Request for Quotation (RFQ #26‑104) for the rental, delivery, setup, and takedown of tents and tables for its 2026 Halloween “Trick‑or‑Treat” event on October 30 at Wilder Park & Promenade. Vendors must quote a total price that includes commercial‑grade, weather‑resistant tents (either fourteen 10′×10′ units, seven 10′×20′ units, or a mix) and fourteen 6‑ft rectangular tables, along with concrete weights, delivery, installation, and removal. Set‑up may occur the day before (Oct 29, 7:30 am‑11:00 am) or the morning of the event; teardown is scheduled for the evening of Oct 30 (5:30 pm‑8:00 pm). The contract will be awarded to the lowest responsible bidder; payment follows inspection and acceptance under Illinois Prompt Payment Act. • RFQ #26‑104, released 9/30/2026, questions due 10/2/2026, submission deadline 10/7/2026 11:00 am (electronic only). • Required equipment: 14 tents (10′×10′) **or** 7 tents (10′×20′) **or** a mix, plus 14 six‑foot tables. • Service window: Set‑up Oct 29 or Oct 30 (7:30 am‑11:00 am); event Oct 30 3‑5 pm; teardown Oct 30 5:30‑8 pm. • Delivery, concrete anchoring, and removal must be included in the quoted price. • Insurance: Workers’ Comp, General Liability ($1 M/$2 M), Auto Liability, Umbrella ($1 M/$2 M). • No pre‑bid meeting or mandatory site visit; vendor must review attached site map. • Payment via EFT; invoices sent to [email protected].