Event Production for Special Events

The Town of Prosper is seeking a qualified event production manager or firm to provide comprehensive event production services for the Town’s annual and special events. The selected vendor shall demonstrate experience in planning, coordinating, and executing outdoor community events and shall provide services using a creative, organized, and partnership-oriented approach. The scope of work will include event production planning and coordination, vendor and equipment sourcing and management, staging, sound, lighting, and power coordination, event infrastructure setup and teardown, on-site event management and technical support, and coordination with Town staff, contractors, and partners. The initial contract term shall be for one (1) year, with the option to renew for up to four (4) additional one-year terms, subject to mutual agreement and satisfactory performance. • Event production planning and coordination • Vendor and equipment sourcing and management • Staging, sound, lighting, and power coordination • Event infrastructure setup and teardown • On-site event management and technical support • Coordination with Town staff, contractors, and partners • Talent buying and artist services • Festival management and event reconciliation • Coordination of food and beverage services • Trash management, portable restrooms, signage, temporary fencing, and barricades • Event decoration, graphic creation, and printing • Shuttle transportation, parking, vendor coordination, and ride/game management • Load-in, setup, and load-out operations