Event Planner for Independence Day Celebration

The U.S. Embassy Warsaw is seeking a qualified event management firm to plan and execute the annual Independence Day Celebration, which will be held on June 17, 2026, at the Royal Castle in Warsaw. The selected vendor will be responsible for providing comprehensive event management services, including concept development, planning, technical production, and full execution. The scope of work includes overall event concept development, technical production, catering coordination, event styling, and more. Some key aspects of the job include: • Providing comprehensive event management services • Developing an overall event concept and executing it • Coordinating technical production, catering, and event styling • Managing the event staff and ensuring a high level of professionalism • Coordinating with Royal Castle management, suppliers, sponsors, vendors, and Embassy representatives • Providing a rain contingency plan to ensure continuity of design, technical production, and guest experience