Description
Harford County Public Schools is seeking qualified vendors to provide student photography and yearbook services for its 54 schools, with approximately 38,000 students. The contract term will be for one year, with the option to renew for up to five additional years. The selected vendor will be required to provide professional personnel experienced in all phases of student photography and yearbook services, including elementary, middle, and high school levels. The vendor must also ensure that all representatives perform services in a professional manner and adhere to all data privacy requirements. Key services include:
• Student photography for all levels, including individual color photographs of all students and staff
• Yearbook production for elementary, middle, and high school levels
• Provision of identification cards at no additional cost
• Coordination with school representatives to establish dates for photography and yearbook services
• Refunds or retake pictures, if necessary, at the option of the student, parent, or school representative
Some of the key requirements for the vendor include:
• Having been in business for at least five years
• Providing photographers who are adequately trained in photography to meet or exceed current industry standards
• Being authorized to transact business in Maryland and being in "Good Standing"
• Not having any "Exclusions" (not being debarred or suspended)
• Furnishing requested information and data/documentation to HCPS
• Completing and returning references as required
The evaluation criteria for proposals will include:
• Recognition and suitability of the offeror
• Overall ability of the offeror's proposal to meet the scope of services and requirements of HCPS
• Overall financial value to HCPS and staff
HCPS reserves the right to reject any or all proposals or not award a contract.