Description
The City of Austin is seeking a single vendor to supply bulk motor fuels (unleaded gasoline, ethanol‑gasoline, diesel, biodiesel, renewable diesel), diesel exhaust fluid (DEF), and related services for its entire municipal fleet. The contract will cover an estimated 5 million gallons of fuel per year, with delivery to numerous above‑ground and underground storage tanks across the city. The vendor must provide 24‑hour delivery (or 6‑hour “Code Red” for emergencies), maintain bulk storage capacity, blend additives, and meet strict quality‑testing, environmental, and safety standards. The agreement runs for an initial 24‑month term with up to three one‑year extensions and includes price‑adjustment mechanisms, detailed invoicing, and mandatory reporting.
• Estimated annual volume: ~5 M gallons across gasoline, diesel, biodiesel, renewable diesel, and DEF.
• Delivery requirement: within 24 hours of order (6 hours for emergency “Code Red”).
• Mandatory priority: City orders cannot be delayed or “bumped” by commercial customers.
• Quality assurance: Certificates of Analysis, independent secondary testing, and spill‑response plans required.
• Contract term: 24 months initial, renewable up to three additional 12‑month periods.
• Pricing: Market‑based benchmark (OPIS) plus a fixed market differential; DEF priced per gallon.
• Vendor qualifications: ≥5 years fuel supply experience, Texas‑certified transport equipment, CDL‑qualified drivers, storage capacity in Central Texas.