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Kanawha County Commission·West Virginia

Bid Specifications for Vehicle Maintenance Contract

Closes 12/18/2025$400k – $1MRequest for Quotation
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Description

The Kanawha County Sheriff’s Office is seeking a qualified contractor to provide a three‑year vehicle maintenance program covering approximately 150 police and administrative vehicles. The contractor must perform scheduled preventive maintenance every 5,000 miles or six months, and address minor repairs as needed, while maintaining a high‑priority status for County vehicles and adhering to strict safety, environmental, and warranty requirements. • Service fleet of ~150 vehicles (mix of patrol cars, vans, light trucks) with priority over all other customers. • Perform Level “A” preventative maintenance (oil changes, inspections, fluid checks) on a 5,000‑mile/6‑month schedule and Level “B” minor repairs on an as‑required basis. • Must have ASE‑certified technicians (≥ 4 years experience), a Blueprint Certified Technician on‑site, a Charleston‑area facility capable of storing 150 vehicles, and comply with OSHA/EPA regulations, providing 90‑day labor warranties and brand‑name parts.

Attached files

Contact

Jerie Whitehead(Purchasing Director)

[email protected]

(304) 357-0115

Key dates

Opened
12/1/2025
Closes
12/18/2025
Duration
3 years

Last updated

Details

Type
Request for Quotation
Industry
Transportation and Public Transit
NAICS
811112

Budget estimate

$400,000 – $1,000,000

No contract value is disclosed, but estimating based on 150 vehicles requiring bi‑annual preventive maintenance (~$500 per service) plus occasional minor repairs (~$300 per incident) suggests annual spend of roughly $500‑$600 k. Over a three‑year term the total could range from $1.5 million to $1.8 million, yielding contractor earnings after parts markup and labor rates in the $400 k‑$1 million bracket. Factors influencing the range include the frequency of repairs, parts pricing, and any additional services (e.g., emergency calls).

AI estimate from the solicitation

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