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City of Richmond·Virginia

Computerized Maintenance Management System (CMMS) Replacement

Closes 5/15/2026$500k – $2MRequest for Proposal
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Description

The City of Richmond, Virginia, is seeking a new computerized maintenance management system (CMMS) to replace its current system, Mainsaver. The CMMS should enhance operational efficiency, asset management, work order tracking, and regulatory compliance. The solution should be a cloud-based SaaS, highly configurable, and meet all technical and functional requirements specified in the RFP. The contractor will provide software, configuration and implementation services, ongoing maintenance, training, and support services for the CMMS. Key features of the CMMS include: * Asset management of multiple assets * Inventory management for multiple asset types * Service order management * Mobile application for creation and management of service orders * Reporting utilities * Compliance with Americans with Disabilities Act regulations and current government laws, rules, regulations, standards, and web-based transaction encryption standards.

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

Paul Giglio(Procurement Analyst)

[email protected]

(804) 646-8523

Key dates

Opened
3/3/2026
Questions due
4/22/2026
Pre-bid meeting
3/16/2026
Closes
5/15/2026
Duration
18 months

Last updated

Details

Type
Request for Proposal
Industry
Information Technology and Software Development
NAICS
541512
Solicitation №
260006724

Budget estimate

$500,000 – $2,000,000

Based on the scope of the project, which includes the replacement of the current CMMS, configuration, implementation, training, and ongoing maintenance and support, the estimated budget could be in the range of $500,000 to $2 million. This estimate is based on the assumption that the project will require significant resources and investment in software, personnel, and infrastructure.

AI estimate from the solicitation

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