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Sanford Airport Authority·Florida

Airport-Wide Paging and Communications System Modernization

Closes 7/9/2026$750k – $1.5MRequest for Information
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Description

The Sanford Airport Authority is seeking information from qualified vendors regarding the upgrade and/or replacement of the existing Public Address (PA) system serving its Small Hub commercial service airport terminal and associated facilities. The objective of this project is to identify modern PA system solutions that support routine passenger announcements, emergency communications, and future airport growth. The Authority is interested in solutions that provide enhanced audio coverage, system redundancy, centralized management, integration capabilities with existing airport systems, and compliance with applicable aviation and life-safety requirements. Some key aspects of the project include: • Upgrading portions of the existing PA infrastructure • Replacing the existing airport-wide PA system • Implementing an IP-based paging and communications system • Improving system resiliency and redundancy • Enhancing ADA accessibility and passenger communications • Supporting future operational and terminal needs The Authority is interested in information regarding systems capable of supporting clear paging and emergency communications, redundant server architecture and failover capabilities, IP-based system management, zoned and all-call paging, automated messaging, visual paging integration, emergency notification functionality, and future scalability and expansion.

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

Tommy Gentry(Director of Procurement)

[email protected]

(407) 585-4096

Key dates

Opened
6/3/2026
Questions due
6/24/2026
Closes
7/9/2026

Last updated

Details

Type
Request for Information
Industry
Information Technology and Software Development
NAICS
334220
Solicitation №
2026-024-RFI

Budget estimate

$750,000 – $1,500,000

The budget for this project can be estimated based on the scope of work, which includes upgrading or replacing the existing PA system, implementing an IP-based paging and communications system, and enhancing ADA accessibility and passenger communications. The cost of such a project can range from $500,000 to $2,000,000, depending on the complexity of the system, the number of components, and the level of integration required. The Authority has requested planning-level budgetary information or rough order-of-magnitude (ROM) cost ranges for upgrades utilizing portions of existing infrastructure, complete system replacement, and optional enhancements. The estimated budget range is influenced by factors such as the size of the airport, the number of terminals, and the level of technology required. Additionally, the cost of maintenance, warranty, and support offerings will also impact the overall budget. Therefore, a reasonable estimate for the budget would be between $750,000 and $1,500,000.

AI estimate from the solicitation

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