VADOC 2026 Statewide Unit Heads Conference

The Virginia Department of Corrections is seeking proposals from qualified vendors to provide a full‑service conference venue for its 2026 Statewide Unit Heads Conference. The contract will cover overnight lodging, meals, beverages, and audiovisual equipment for roughly 200 participants at a location in either the Central region (Richmond‑Chesterfield‑Hanover‑Henrico) or the Roanoke region of Virginia. The award will be a small‑business set‑aside, and the selected facility must be capable of hosting the conference for the specified dates in 2026. • Provide hotel‑type lodging (approximately 200 rooms) with overnight accommodations. • Supply all meals, snacks, and beverage services for the duration of the conference. • Furnish audiovisual/technical equipment and support staff as needed. • Offer a conference space that meets the capacity and layout requirements of the VADOC unit heads meeting. • Submit pricing per the attached Attachment A proposal form by the deadline.