Student Nutrition Software Systems

Forney Independent School District is seeking a comprehensive Student Nutrition Software System to support daily operations across the district's Child Nutrition program. The system should be a fully vendor-hosted, Software as a Service (SaaS) model, with a proposed solution that includes menu planning, nutritional analysis, inventory management, point-of-sale, and online payment capabilities. The district is looking for a reliable, user-friendly system with strong customer support, training, and implementation services. The selected solution will be used to efficiently and accurately manage key functions, including standard and custom reporting, inventory management, and meal eligibility tracking. Key features and requirements include: * USDA-approved software * Ability to provide production-relevant demonstration of the software's usability * Fully integrated "Back Office" with menu planning, production, and inventory management capabilities * Automated user provisioning and de-provisioning * Ability to integrate with Forney ISD's Identity Provider (IdP) for Single Sign-On (SSO) * Robust internal reporting automation and notification capabilities * Ability to automate periodic secure file transfer with other platforms * Ability to support automated student photo imports and account integration * Ability to integrate with other platforms such as Frontline ERP and Skyward SMS SIS via API or other open interface architecture * Ability to set the record retention policy to comply with state and federal regulations * Built-in exports of active and archived data to standard file formats * Customizable touch screen interface for key size, shape, colors, and number of items on screen and graphics * Automated synchronization feature for communicating in real-time between district ERP System and the software * Ability for district administrator to monitor if a site is offline * Testing environment for technical users * Import and export data to flat file formats * Ability to control year-end rollover from the district level * Ability to create user-defined site groups in the POS and back of house program * Ability to handle schools with visiting students from the entire district * Ability for user to generate custom reports for any data contained or captured by the system * Ability to use current site POS and cashier register machines * Ability to use current USB cash drawers * Support dual-sided PIN devices per POS station * No disruption of service during system update and/or upgrade * Centralized management of POS items, pricing, and overlays * Ability to ensure students only receive one reimbursable meal per meal session * Ability to provide real-time updates for all data * Ability to provide a change log to track modifications * Ability to print menu formatted reports displaying individual menu item nutrient content * Ability to add pictures to recipes * Ability to recipe yield in batches * Ability to auto-generate draft orders by vendor based on planned production and ability to print draft order including 0 quantity items, if needed * Ability to receive partial order * Ability for order approval feature at the district level * Ability to set up more than one menu at campus sites for special events * Ability to schedule menu changes for future dates and/or menu cycles without disrupting current menu cycle * Pre and post costing report for recipes and menus * Ability for menu planning data to be automatically populated and categorically visible on production record * Ability to print production records at district level and campus sites * Ability for user to choose to display or hide ingredients on production records so that only the menu item displays * Multiple site production records available * Allow site manager to add leftovers to the production record * Ability for campus sites to input daily planned and served numbers * Ability to safeguard production record data to prevent modifications monthly * Ability to add and/or remove menus and recipes when forecasting as needed, based on permissions * Ability to restrict a site or group of sites from ordering specific products from vendors and central warehouse * Ability to easily view historical usage for items and recipes based on forecasted or served numbers while forecasting these items or recipes * Ability to use produced or planned numbers for future repeated menus as selected by user with a carryover and/or autofill feature * Ability to comply with current USDA and state meal regulations * Ability to generate government reports for claims and edit checks * Ability to generate custom reports * Ability to generate user-defined letters * Ability to generate user-defined day-end reports * Ability to interface with accounting * Ability to generate USDA approval reimbursement report * Ability to support Provision One and Two * Ability to support Community Eligibility Provision * Ability to allow the user to set up custom reports as needed without vendor tech support * Ability to export data to a variety of formats * Ability to allow reclassification of meals served based on eligibility status change on the same day * Ability to generate end-of-day reports after site completes day-end procedure * Ability to provide centralized student database account management * Ability to provide enrollment interface * Ability to provide payment updated from web portal in real-time * Ability to provide balances updated at district sites within seconds * Ability to provide student and/or adult accounts accessible from any site POS with real-time balances * Ability to limit or restrict student and/or adult access at site level or site group * Ability to provide centralized payment and refund capabilities * Ability to offer item set-up * Ability to assign items a custom item number * Ability to assign item ordering access by campus * Ability to sort and print inventory count by location * Ability to manually receive items or update receiving * Ability to customize storage locations with sub-sections by site * Ability to make changes to the inventory of a site from the district office location without causing issues at the site level * Ability to scan items during receiving to inventory * Ability to track all cost and case size changes and identify which user made the change * Embedded help feature to assist with calculations and/or conversions * Ability to allow for adjustment of supplier at the district level to notate where goods are ordered * Ability to offer order approval feature at the district level * Ability to file transfer order to vendor or similar type of electronic transfer of orders to vendors * Ability to offer site to site transfer * Ability to fully integrate with menu planning module and instantly upload and update menus in real-time to online digital suite and digital menu board display * Ability to offer parents online menu and nutritional information * Ability to allow assigned staff to customize digital suite menu display and digital menu board * Ability to allow students and parents ability to rate a meal or put items on their favorites list * Ability to offer digital menu board display at selected campuses * Ability to allow the district to customize digital menu board display * Ability to set menu board schedule to run breakfast and lunch menu * Ability to allow dual menu on the same menu board display * Ability to connect digital menu board to the internet and can be hard-wired or wireless * Ability to describe the requirements of the menu board display, including its ability to run Windows, Android, or Chrome on a commercial LCD screen with or without a PC or media player required * Ability to ensure students only receive one reimbursable meal per meal session * Ability to provide payment capability for food service and other department payments * Ability to allow parents to view detailed student transactions * Ability to allow parents to access student purchase history without incurring fees * Ability to allow parents to enroll in email alerts regarding student account balances * Ability to set up automatic payments by dollar threshold * Ability to set up family accounts where siblings can share a lunch account balance * Ability to turn lunch sharing on and/or off * Ability to allow parents to refund or transfer money among sibling accounts * Ability to provide real-time availability of online payments * Ability to allow parents to designate account restrictions and/or spending limits * Ability to provide detailed monthly banking and financial reports * Ability to allow parents to independently designate account restrictions and/or spending limits * Ability to provide detailed monthly banking and financial reports * Ability to define real-time * Ability to list competitive fee structure * Ability to list all acceptable forms of payment that parents can choose from * Ability to allow parent to access student account and print household benefit letter * Ability to generate automated household meal benefit letters * Ability to track customer historical changes * Ability to manually set a student's temporary eligibility status * Ability to expire temporary eligibility status automatically on expiration date * Ability to identify a change in eligibility status and extend benefits to other members of the household * Ability to import data from multiple sources * Ability to view student screen with user-defined filters * Ability to run a "Direct Certification" unmatched report * Ability to allow both parent and user to print an exact copy of a letter that was sent to a household notifying them of their meal status * Ability to integrate on-line or paper meal application system * Ability to track the progress of an online paper application * Ability to track students' temporary eligibility status * Ability to automatically notify the user up to ten days in advance when a "pending" application expires * Ability to generate notification letters/emails * Ability to extend benefit to siblings via address or guardian names through automatic alerts * Ability to merge student accounts into one household * Ability to process paper and online applications * Ability to process paper and online applications for non-program sites utilizing a separate income application * Ability to complete verification module * Ability to remove non-program sites from Verification reporting * Ability to automate year-end rollover process * Ability to identify and/or distinguish program and non-program students on an application * Ability to provide multi-track calendar