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Seminole County·Florida

Leased Books Program

Closes 2/11/2026$600k – $1.5MRequest for Proposal
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Description

The Seminole County Public Library System is seeking proposals from qualified vendors to provide a leased books program. The program should include the provision, processing, quality assurance, service levels, inventory management, and reporting associated with all leased materials. The vendor should maintain an adequate inventory of in-stock titles in quantities sufficient to meet anticipated demand, with materials delivered within ten business days. The vendor should also provide a secure, web-based platform for the Library to access monthly title lists, review complete and current bibliographic information, and make selections in an efficient and reliable manner. • The leased books program should include new and popular bestseller titles. • The vendor should provide a minimum of 100 annotated adult titles per month. • The vendor should provide access to juvenile and young adult titles for special ordering. • The vendor should provide a secure, web-based platform for the Library to access monthly title lists and make selections. • The vendor should provide MARC records compatible with the Library's cataloging system. • The vendor should demonstrate the ability to supply books to the Library within ten business days of the publication date.

Attached files

The solicitation documents live at the source — open the bid source above to download them.

Contact

Christine Patten(Senior Procurement Analyst)

[email protected]

(407) 665-1501

Key dates

Opened
1/16/2026
Questions due
1/30/2026
Closes
2/11/2026
Duration
3 years

Last updated

Details

Type
Request for Proposal
Industry
Education
NAICS
519190
Solicitation №
RFP-5139-26/LTT

Budget estimate

$600,000 – $1,500,000

The budget for this opportunity is difficult to estimate, as the document does not provide a clear indication of the contract value. However, based on the scope of the project, which includes the provision of a leased books program for a public library system with five full-service community branches, serving a population of approximately 450,000 residents, the contract value could be substantial. A rough estimate for the annual contract value could be in the range of $200,000 to $500,000, considering the costs of book leasing, shipping, and handling, as well as the provision of a web-based platform and MARC records. The total contract value over the three-year period could be between $600,000 and $1,500,000.

AI estimate from the solicitation

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