Temporary staffing for Facility Operations Assistant positions

The State University of New York (“SUNY”) Upstate Medical University (“Upstate”) intends to make an award under our discretionary authority, which is up to $500,000.00, for temporary agency employment and payroll staffing services for the ON-RAMP job training program, pursuant to New York State (“NYS”) Education Law §355(5)(a) which authorizes purchases without a formal competitive process in certain circumstances, from NYS small businesses and businesses certified pursuant to Article 15-A and Article 3 of the NYS Executive Law, and if applicable, from businesses selling commodities or technology that are recycled or remanufactured. If you are interested in providing a proposal for the above commodity or service, you must contact the appropriately designated Campus contact in this advertisement within fifteen (15) business days of this Advertised Notice. A sealed bid will not be held. Please note, only NYS small businesses and businesses certified pursuant to Article 15-A and Article 3 of NYS Executive Law are eligible to participate in this procurement opportunity. This procurement is subject to NYS Finance Law (“SFL”) §§139 –j & –k, also known as the Lobbying Law, therefore, vendors are cautioned that the only permissible contact for this procurement is the individual(s) listed below. Contacting any other individuals at Upstate in connection with this advertisement may constitute a violation of SFL. Failure to comply with this requirement can range from no contract award to debarment from sales to any NYS agency. Please refer to the Office of General Services website at https://ogs.ny.gov/acpl for more information on the Lobbying Law. The successful contractor will be required to submit applicable documents related to Vendor Responsibility, NYS SFL §§139 –j & –k and NYS Tax Law Section 5-a. The successful contractor will be required to submit valid and current NYS Workers’ Compensation and Disability forms. Requirements: Must be capable of providing temporary staffing services and have been in continuous operation for at least the past three (3) years. Agrees that all staff and sub-contractors provided by the Successful Bidder to Upstate shall meet Upstate's current employee health requirements. Prior to any work performed by successful Bidder’s employees and/or sub-contractors, they must successfully pass a drug test and criminal background investigation. Any and all associated costs will be the responsibility of successful Bidder. FACILITY OPERATIONS ASSISTANT 1 (GROUNDS): GENERAL SUMMARY: This position will report to the Senior Grounds Worker. Employee will perform a variety of routine manual tasks requiring little planning or special knowledge, and sustains medium to heavy physical effort involving frequent exposure to all kinds of weather conditions. Duties include, but not limited to: cleans grounds by sweeping, raking, shoveling and removing by hand debris, leaves branches etc., clears sites and prepares them for planting; plants seeds, bushes, etc. using hand and power tools; cuts grass, fertilizes and waters grounds, prunes, removes bushes and trees; loads trucks with debris, logs, etc.; breaks up concrete to repair holes; assist in mixing and applying concrete and asphalt; removes trash and snow from roads and walkway; plows roads and parking lots and mixes salt and sand used on them; cuts glass; adjusts and paints window panes; oils ventilating mechanisms; cleans, flushes, and repairs gutters and drains; repairs bench flats; sterilizes pots and mixes soils used for planting; plants and transplants seedlings; Must be available to perform moderate to heavy lifting; moves furniture and office equipment and follows instructions when transporting equipment; ability to understand and follow oral and written instructions; ability to lift 100 pounds. Snow removal experience preferred. MINIMUM QUALIFICATIONS: Must possess a valid NYS driver's license appropriate for the type of vehicle to be operated. PREFERRED QUALIFICATIONS: Must be available to perform moderate to heavy lifting; moves furniture and office equipment and follows instructions when transporting equipment; ability to understand and follow oral and written instructions; ability to lift 100 pounds. Snow removal experience preferred. Able to operate a New Holland Loader or Bobcat. JOB DUTIES AND EXPECTATIONS: Exercise safety precautions using tools and machinery. Use personal protection equipment (safety belt/glasses) and safe lifting habits. Maintain compliance with training requirements. Clear roads and walkways of snow using a plow, blower, or shovel as required. Salt roads and walkways with salt spreader/manually as required. Operate commercial snow melting systems. Plant seeds, shrubbery, and trees. Water and prune grounds as required to maintain a healthy landscape. Follow best practices to maintain a healthy landscape. Clear grounds and walkways of debris and obstructions. Adhere to the facilities’ safety standards. Exert up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly to move objects. FACILITY OPERATIONS ASSISTANT 1 (UTILITIES): GENERAL SUMMARY: Performs elementary skill level tasks in the operation, maintenance and repairs of heating, ventilating and air conditioning (“HVAC”) equipment and control systems while learning the HVAC trade. MINIMUM QUALIFICATIONS: No education or experience required. Must possess a valid New York State drivers license. JOB DUTIES AND EXPECTATIONS: Read, write, speak and perform basic mathematics. Understand and carry out written and verbal instructions. Ability to: stoop, bend, stretch, stand for long periods of time/do moderate to heavy lifting (100 pounds)/climb ladders and work at heights on scaffolds and platforms. Ability to use hand tools, portable power tools, shop equipment and measuring and testing instruments. AIR CONDITIONING EQUIPMENT - Check steam, chilled water and reheat coils for leaks and cleanliness. Start pumps and air handling equipment. Identify main components of refrigeration and air conditioning systems. Assist erecting scaffolds and ladders. Change air conditioning and air handling equipment filters. Clean heating and ventilation systems/rooms/areas as directed. Clean steam traps and strainers, apply labels and stencils. Cut sheet metal. Document discrepancies accurately while performing building rounds. Exercise safety precautions using hand or power tools, devices, machinery, erecting/climbing ladders and scaffoldings. Follow proper procedures entering/leaving isolation rooms, operating rooms and patient rooms. HVAC EQUIPMENT - Observe and record pressure of electronic monometer, vacuum and liquid gauges. Report irregularities/out of tolerance conditions. Perform preventative maintenance per Task Codes. Adjust belt tension, replace belts and realign motors on belt driven equipment. Understand variably pitched pulleys and makes adjustments. Remove pulleys, bearings, etc. and replace without shaft damage. Identify piping by labels and color codes to check and trace lines. Knowledge of asbestos procedures and location of Safety Data Sheets (“SDS”). Maintain mandatory and safety training requirements. Paint plenums and mechanical systems/rooms as directed. Perform Preventative Maintenance on HVAC equipment per Task Codes, policies and procedures. Pick up parts from vendors. Remove/replace/adjust pulleys, bearings, etc. without shaft damage. Repair heating convector dampers. Respond to alarms and trouble calls. Reset fire alarms. Understand proper use of chain falls and lifting devices. Understand which fire extinguishers are suitable to use and correct usage. Understand/meet Confined Space Operations (EHS C-01) requirements. Understand/meet Lock -Out/Tag -Out (EHS L-02) requirements. Perform Lock Out Tag Out on equipment as required. Understand/meet Respiratory Protection Program (EHS R-01) requirements. Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly to move objects. Use personal protection equipment and demonstrate safe lifting habits. Business enterprises awarded an identical or substantially similar procurement contract within the past five years: None Service-Disabled Veteran-Owned Business (SDVOB) SDVOB Goal: 0.00% Disadvantaged Business Enterprise contracting goals (DBE) DBE Goal: 0.00%