Provision of Purchasing Card Services on a Multi-Year Contract

Gwinnett County is seeking a qualified vendor to design, implement, and operate a comprehensive county‑wide Purchasing Card (P‑Card) program, including virtual ePayables (ghost cards), card issuance, billing, training, 24/7 support, detailed reporting, and full integration with the County’s Oracle Fusion ERP system. The solution must be delivered as a single, inseparable service that covers program design, card management, fee administration, and ongoing operational support through a five‑year contract term beginning January 1 2027. • Full‑service P‑Card program: custom card design, zero‑cost issuance, three‑year card life, immediate cancellation, and replacement within 72 hours. • ePayables/virtual card capability integrated with Oracle Fusion, providing automated remittance advice and 15‑day payment terms. • Comprehensive training, 24/7 toll‑free support, detailed real‑time reporting, and robust controls (transaction limits, vendor restrictions, fraud‑mitigation). • Mandatory fee schedule (rebate‑based) to be submitted in a sealed envelope; vendor must meet extensive insurance requirements (A‑10 rating, multiple liability coverages).