Access Control System Replacement and Maintenance

The County of San Mateo’s Department of Public Works is issuing an RFP to replace its legacy P2000 access‑control hardware with a modern, open‑architecture system at more than 40 county facilities. The contract covers full‑service delivery: engineering design, procurement, installation, configuration, integration, testing, and commissioning of hardware and software, followed by a separate five‑year maintenance and support agreement. Vendors must demonstrate at least five years of municipal security‑system experience, hold appropriate C7/C10 California licenses, and provide bid, performance, and payment bonds. The project budget is estimated between $2.399 M and $3.065 M, with a 400‑day construction schedule and liquidated damages of $1,000 per day for delays. A mandatory pre‑proposal conference on September 23, 2026 must be attended. • Scope: design, supply, install, program, and integrate enterprise‑level access‑control hardware/software across 40+ sites. • Deliverables: complete system architecture, hardware (readers, controllers, cabling), software, integration with existing building systems, documentation, training, and as‑built records. • Timeline: RFP released 9 Sep 2026 → mandatory pre‑bid 23 Sep 2026 → questions due 30 Sep 2026 → proposal due 14 Oct 2026 → award 8 Dec 2026 → 400‑day construction period, then 5‑year maintenance. • Budget: $2.399 M – $3.065 M (equipment, labor, installation). • Mandatory requirements: 5‑year municipal experience, C7/C10 licensing, bid bond (10 % of proposal), compliance with California prevailing‑wage rules, local‑business preference, and full insurance coverage. • Evaluation criteria: technical approach, past performance on similar public‑sector access‑control projects, project schedule, cost, and ability to meet security and cybersecurity standards.