Electronic Filing Software as a Services (SaaS)

The City of Santa Monica is seeking an online Software as a Service (SaaS) solution to provide electronic filing services for disclosures and forms, including campaign finance disclosure statements, Statement of Economic Interests (Form 700), and lobbyist registration forms. The solution must be operational by March 31, 2026, and provide online tutorial resources, regular backups of City data, and technical support. The City is looking for a vendor with experience in providing similar services to public entities and the ability to migrate data from the City's current system. Key features of the solution include: * Ability to migrate data from the City's current system * Online tutorial resources * Regular backups of City data * Technical support * Ability to generate and circulate electronic notification letters to filers * Public transparency component with search capabilities * Ability to track filers and electronically filed forms in a database * Options for viewing and printing forms in hard and electronic copy The City is looking for a vendor that can provide a comprehensive solution that meets the City's requirements and can be easily integrated into the City's existing systems. Some of the key benefits of this opportunity include: * The chance to work with a city that values transparency and accountability * The opportunity to provide a critical service that supports the City's mission * The potential for long-term partnership with the City * The ability to showcase expertise and capabilities in providing electronic filing services * The opportunity to work with a diverse range of stakeholders, including City staff, filers, and the public