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California 32nd District Agricultural Association·California

Video Equipment & Services For Pacific Amphitheatre

Closes in 4 days$500k – $2MRequest for Proposal
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Description

The California 32nd District Agricultural Association is seeking a qualified contractor to design, supply, install, operate, and maintain a large‑scale outdoor LED video‑wall system for the Pacific Amphitheatre (≈ 8,200 seats) for the 2027‑2028 season, with up to three one‑year extensions. The contractor must provide all equipment, rigging, power distribution, media servers, and staffing, perform all setup and teardown, ensure weather‑proofing, and support at least 23 fair performances plus additional non‑fair shows. The award will be based on a technical evaluation (100‑point scale) plus cost points and small‑business/DVBE preferences.

Attached files

Contact

Kelly Vu

[email protected]

Key dates

Opened
10/8/2026
Questions due
10/19/2026
Closes
11/5/2026
Projected award
12/17/2026
Duration
2 years

Last updated

Details

Type
Request for Proposal
Industry
Event Services
NAICS
238210
Solicitation №
VES-03-27

Budget estimate

$500,000 – $2,000,000

Based on comparable LED video‑wall projects for venues of similar size, a full‑service contract (equipment, installation, operation, staffing, and support) typically ranges from $0.5 million to $2 million over the base two‑year period. The lower end assumes modest equipment specs and limited additional shows; the higher end reflects premium LED panels, extensive spare parts inventory, and higher labor rates. Optional one‑year extensions could add $200 k‑$400 k per year.

AI estimate from the solicitation

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