Off-Site Record Storage - Judicial Administration - IFB 2026-01-2230-TC

The Saint Louis County Government is soliciting bids for off-site record storage services. The contractor will be responsible for relocating approximately 8000 boxes to a new facility, providing retrieval and delivery services, and maintaining a computer-generated database. The contract is expected to last for 3 years, with a possible 2-year renewal. The contractor must ensure that all records are stored in a secure and confidential manner, and that access to the records is limited to authorized personnel. • The contractor must provide a numerical filing system and maintain a database with information on the records, including the identity of the owner, department name, contents/description of records, year date of the records, and retention requirement. • The contractor must provide emergency retrieval and delivery of records within 1-2 hours. • The contractor must ensure that all records are stored in accordance with the Missouri Supreme Court Operating Rules and applicable Missouri statutes. • The contractor must provide a secure and confidential storage facility, with heat and smoke detectors, sprinkler systems, and 24-hour monitoring. • The contractor must provide a detailed list of the materials delivered and include the name and contact information of the contractor's representative responsible for the delivery.