Description
The County’s Division of Senior and Adult Services is seeking a single‑vendor to host, manage, and staff the 2025 Aging and Disability Summit for 300‑400 attendees in Cuyahoga County. The scope encompasses provision of an ADA‑compliant venue with breakout rooms, up to 35 vendor tables, full catering (continental breakfast, sit‑down or boxed lunch with dietary accommodations), comprehensive audio‑visual equipment and technical support, early‑morning set‑up, and a live‑stream via Microsoft Teams. The vendor must also supply required insurance coverage (workers’ comp, commercial general liability, automobile liability, and umbrella/excess liability) naming the County as an additional insured. No monetary values are disclosed; pricing is to be proposed by the vendor, with optional items (stage lighting, décor) listed separately. The procurement window ran from February 3 to February 10 2025, and the event is scheduled for either September 19 or September 26 2025.
• Venue must accommodate 300‑400 guests, be ADA‑compliant, and provide ample parking.
• Catering includes breakfast and lunch (including boxed‑lunch option) with vegetarian and gluten‑free choices.
• AV requirements cover projectors, screens, microphones, internet access, and on‑site tech support, with a final equipment list due 10 days before the summit.