Description
The Cuyahoga County Board of Elections is procuring a van‑rental service to support all municipal primary and general elections occurring from June 1 2025 through May 31 2027. The vendor must provide cargo vans and minivans, deliver them to designated county sites on Thursdays and Mondays before each election, and retrieve them after the election, with full fuel tanks, unlimited mileage, and all mechanical support covered at no cost to the Board. The contract includes a “not‑to‑exceed” ceiling, a 10 % contingency, a 50 % performance bond, and liquidated‑damage penalties for non‑delivery. Key dates include a March 21 2025 issue date, an April 4 2025 bid deadline, and optional one‑year extensions after the initial two‑year term.
• Required vehicles: 6 cargo vans (Thursday delivery) and 31 cargo vans + 35 minivans (Monday delivery) per election (total ≈ 72 vans).
• Delivery/pick‑up windows: Thursday 3 p.m. ET (warehouse), Monday 3 p.m. ET (Upper Perkins Lot), Wednesday pick‑up after elections.
• Vendor obligations: full‑tank fuel, sanitization, GPS tracking, mechanical repairs/replacements, compliance with insurance and bonding requirements.