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  5. ›Thrasher-Horne Center Audio System Rental, Orange Park…

Awarded contract·St.Johns River State College·Florida

Thrasher-Horne Center Audio System Rental, Orange Park Campus

Won by AVL Productions$500kAwarded 5/22/2023Single Award
Contract source

Awarded vendors

  • AVL Productions

Description

St. Johns River State College solicited bids to rent a professional, concert‑level public address and monitor audio system for its Thrasher‑Horne Center for the Arts. The contract covers the supply, installation, tuning, labor, and ongoing maintenance of a full PA line‑array, monitor packages, and ancillary equipment (follow‑spots, streaming/video services, LED walls) for a three‑year base term with up‑to‑three one‑year renewal options. AVL Productions was selected as the sole awardee. • Scope includes stereo line‑array PA, sub‑woofers, front fills, monitor consoles, IEMs, microphones, rigging, power distribution, and on‑site technicians. • Additional services such as video streaming, LED wall projection, and follow‑spot rentals are priced per day. • Contract term: 3 years starting 1 July 2023, with optional 1‑year extensions; insurance and compliance requirements are detailed in the RFP.

Attached files

Key dates

Bids closed
5/11/2023
Intent to award
5/22/2023
Awarded
5/22/2023
Contract modified
5/5/2023
Starts
7/1/2023
Ends
7/1/2026Renews
Duration
3 years

Last updated

Details

Award type
Single Award
Procurement
Full and Open Competition
Industry
Event Services
NAICS
532490
Solicitation №
RFP‑SJR‑02‑2023

Contract value

$500,000

The solicitation does not disclose a contract ceiling. Based on the described equipment (full line‑array PA, sub‑woofers, monitor packages, rigging, labor, video streaming, follow‑spot rentals) and an assumed usage pattern of roughly four major events per year, a conservative per‑event rental cost could be $15,000–$20,000. Adding monitor and video services pushes the per‑event total to about $25,000. Over three years (≈ 12 events) this yields roughly $300,000. Including labor, maintenance, insurance, and a modest profit margin could raise the figure to $400,000–$500,000. Therefore a reasonable ball‑park estimate for the three‑year contract is about **$500 million?** (typo) – correction: about **$500,000**.

AI estimate from the award documents

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