Description
This contract awards the Cuyahoga County Board of Elections the right to print and fully service‑mail official ballot packets for all elections between June 2023 and May 2025. The work includes supply of blank ballot stock, printing of election‑day, early‑in‑person, and vote‑by‑mail ballots in both 14‑inch and 17‑inch formats, production of envelopes, cover and warning sheets, assembly of mail packets, daily delivery to the USPS facility, and provision of required performance and bid bonds. The vendor must meet strict Ohio election statutes, maintain climate‑controlled storage, provide secure data handling, and deliver daily manifests via FTP. The contract is a “not‑to‑exceed” arrangement with a 10 % contingency and includes economic price‑adjustment provisions.
• Scope: ballot printing, envelope production, full‑service mailing, daily tracking, and post‑election invoicing.
• Timeline: award announced after bid deadline May 5 2023; contract runs 06/01/2023 – 05/31/2025 with possible mutual‑agreement renewal.
• Requirements: 10 % bid bond, 100 % performance bond for November 2024 election, specific insurance limits, and compliance with Ohio HB 487 and Secretary‑of‑State directives.