Annual Licenses and Subscription for Civera LLC Election Ballot Verifier, Redactor and ElectionShield

Santa Fe County, NM, elected to procure a cloud‑based, all‑inclusive election‑ballot verification and analytics platform through a sole‑source award to Civera LLC. The $38,000 annual license covers three core modules—Ballot Verifier, Ballot Redactor, and ElectionShield—plus unlimited future‑election usage, cloud hosting, updates, and support. The county must provide election data files in an importable format for each election cycle, while Civera handles integration, security hashing, handwriting detection, redaction, metadata correlation, and dashboard reporting. The agreement is structured as an annual firm‑fixed‑price renewal with payment due at contract execution and each anniversary. Key points include: • Annual, unlimited‑election software license ($38,000 per year) with full support and hosting. • Sole‑source justification under NMSA 1978 §13‑1‑126; no competitive bidding required. • Functional scope: ballot image/CVR access, hash validation, handwriting detection & polygon redaction, anomaly detection, real‑time dashboard analytics. • Ongoing obligations: county supplies CSV‑adjacent election data each cycle; Civera provides updates, maintenance, and 99.9 % uptime hosting.