Services and Subscriptions for ITT Department/Mouton Hall and the Parks & Recreation Department

The City of Santa Fe is sole‑sourcing a two‑year, $176,888 contract to Active Network for the ACTIVENet recreation‑management platform. The agreement covers licensing, add‑on modules, a one‑time Business Process Assessment, training, and integration with the city’s Tyler Munis ERP system. The contract is structured as a firm‑fixed‑price BPA with a termination‑for‑convenience clause and no automatic renewal. • Scope includes unified recreation and parks operations, citizen‑facing web/ mobile portals, automated communications, and financial data integration. • Deliverables: software licensing (annual), Captivate and Connect add‑ons, on‑site BPA, training, documentation, and ongoing support. • Rationale for sole‑source: Active Network is the incumbent with 17 years of city‑specific data, proprietary BPA, and existing integration, making alternatives infeasible.