DOCUMENT SCANNING SERVICE AND FILE FORMATTING

The County of Kern is seeking a vendor to provide document scanning, file formatting, storage, and disposal services for an estimated 221,000 pages of building plans and calculation documents. The vendor will be required to pick up the documents from the county's department, scan them, and provide the scanned files to the county. The vendor will also be responsible for disposing of the original documents through shredding. The contract is estimated to last for 5 months, and the vendor will be required to complete the scanning services within this timeframe. The county is looking for a vendor that can provide the best value and meet the needs of the department. • The contract requires the vendor to scan the documents to the smallest size possible while maintaining legibility. • The vendor will be required to provide a cover sheet with the required title and category information for each document. • The vendor will be responsible for disposing of the original documents through shredding after the county has confirmed the acceptance of the scanned files. • The vendor will be required to notify the county's designated representative if any procedural issues occur that will delay the scanning services. • The vendor will be required to provide overnight delivery service at no additional cost.