Fire Alarm/Fire Sprinkler Inspections, Testing, Maintenance and Repairs

This Invitation for Bid (IFB) seeks a qualified contractor to provide comprehensive fire alarm and fire sprinkler inspection, testing, preventive maintenance, repair, installation, and 24/7 emergency response services for approximately 25 Collin County facilities. The contract is for one year with optional three‑year extensions, and the contractor must hold Texas state licenses for both fire alarm and fire sprinkler work, maintain certified personnel, and comply with NFPA standards and local codes. Pricing is structured as per‑building lump‑sum rates for inspections and hourly labor rates for maintenance, with mandatory insurance and bonding requirements. • Scope: Annual inspections (≈25 sprinkler, 15 alarm systems), testing, repairs, installations, and emergency response across 25 county buildings. • Required licenses: Texas Fire Sprinkler (SCR, RME‑G, BPAT) and Fire Alarm (ACR, FAL) certifications, plus Edwards EST factory certification for alarm work. • Contract term: 12‑month base period, renewable up to three additional one‑year terms; transition period up to 90 days if no successor award. • Pricing: Lump‑sum per‑building inspection rates; hourly labor rates for maintenance (business hours, after‑hours, weekends/holidays) plus a percentage markup on parts. Estimated annual contract value ≈ $152,000. • Mandatory bonds: 100 % payment and performance bonds for contracts > $25,000/$100,000 respectively. • Insurance: $1M per occurrence general liability, $2M aggregate, $1M automobile, $500k workers’ comp, $1M umbrella. • Pre‑bid conference: October 26, 2026 (non‑mandatory). • Submission deadline: November 12, 2026, 2:00 PM. • Evaluation: Lowest‑and‑best responsive bid; price reductions/redeterminations possible at 12‑, 24‑, 36‑month anniversaries.