Description
The Gwinnett County Department of Financial Services is seeking a qualified service provider to deliver comprehensive purchasing card (P‑Card) services under a multi‑year contract. The provider will design, issue, and manage county‑branded purchasing cards, administer billing and ePayables (virtual card) transactions, supply training and 24/7 support, and deliver robust reporting and integration with the county’s Oracle Fusion ERP system. The contract runs from January 1 2027 through December 31 2031 (five‑year term) with an optional renewal mechanism.
• Scope includes card design (custom county branding, no ATM functionality), issuance, renewal, replacement, and cancellation.
• Must support transaction limits (up to $5,000 per transaction, higher with approval), spend controls, MCC restrictions, and fraud protection.
• Provide ePayables/virtual card processing, daily transaction file transmission, and 15‑day vendor payment terms.
• Deliver a web‑based card management platform with real‑time controls, reporting (including NIGP/UNSPSC/NAICS coding), and integration to Oracle Fusion.
• Offer 24/7 toll‑free customer support, dedicated account manager, and training (initial and ongoing).
• Submit fee schedule with rebate tiers; contract value expected to be based on transaction volume (approximately $18 M annual spend).
• Pre‑proposal conference optional on Sep 23 2026; questions due Sep 25 2026; proposals due Oct 12 2026.