RFP673 - Audio/Visual Service Support

The Atlanta Regional Commission (ARC) is seeking proposals from eligible companies to provide audio-visual production services for an in-person event on November 4, 2026, at the Georgia World Congress Center in Atlanta, GA. The selected company will be responsible for providing an array of audio-visual solutions to support the main stage and multiple panel-style breakout sessions. The company should have at least 3 years of experience in the industry, with key staff having 5+ years of experience. The proposal should include a detailed breakdown of the proposed budget, previous relevant experiences, and a description of the technical approach. • The event will be a 2.5-hour in-person event with a networking/coffee hour followed by 90 minutes of main stage activity. • The main stage activity will involve five primary speakers, visual presentations, an awards ceremony, pre-recorded videos, and a live stage performance. • The company should be prepared to begin work immediately and complete all post-event work by December 1, 2026. • The compensation for the services is not expected to exceed $70,500. • The company should provide a digital file of the main stage program content within 24 hours post-event and ISO audio recording to mp3 file(s) uploaded to the client platform post-event.