Fujitsu Document Scanners, Lexmark Printers and Accessories

Collin County is soliciting sealed bids from qualified vendors to procure Fujitsu document scanners, Lexmark printers, and related accessories. The intent of this Invitation for Bid (IFB) is to establish a firm, fixed-price contract with the lowest responsive and responsible bidder(s) meeting all mandatory requirements. The awarded vendor(s) shall provide products that meet or exceed the County’s operational and technical specifications. The scope of work includes providing all equipment in accordance with the specifications and firm, fixed pricing submitted in response to this IFB. The vendor shall ensure all products are new, unused, and delivered in original manufacturer packaging unless otherwise approved by the County. Some key points to note: • The contract will be for an annual term commencing upon the latter of July 14, 2026, or upon award by Commissioners Court, with the option of three additional one-year renewal periods. • The estimated annual value of this contract is $87,000, but varies per year based on usage. • The County reserves the right to accept or reject any and/or all bids for any or all products and/or services covered in the IFB. • Bidders must comply with all federal, state, county, and local laws concerning the type(s) of product(s)/service(s)/equipment/project(s) contracted for. • The contract will be governed by the laws of the State of Texas.