RFP 27-03 Custodial Cleaning Services

The Montclair Board of Education is seeking a qualified custodial cleaning contractor to provide full‑service janitorial maintenance for all district school facilities (approximately 1.2 million sq ft). The contractor must supply staff, supervision, safety training, background‑check compliance, and adhere to detailed daily, monthly, and annual cleaning tasks, while coordinating with the district’s union and using district‑provided equipment and supplies. The contract runs for three years with two optional one‑year extensions, and includes performance‑bond and insurance requirements. • Daily cleaning of classrooms, restrooms, hallways, and common areas, plus surface disinfecting and waste removal. • Periodic specialized tasks such as floor refinishing, carpet extraction, window washing, HVAC diffuser cleaning, and graffiti/snow removal. • Mandatory staffing levels per building, a Resident Manager on‑site evenings, and compliance with OSHA, TB testing, background checks, and union collective bargaining agreement. • Required reporting: daily logs, weekly payroll cards, monthly building inspections, quarterly joint evaluations, and twice‑yearly customer‑satisfaction surveys. • Financial obligations include a 10 % bid bond (max $20k), a full‑value performance bond, and insurance coverage of at least $2 M per occurrence.