Preventive Maintenance of HVAC Systems & Ancillary Equipment

The NYS Office of Mental Health (OMH) and Buffalo Psychiatric Center are seeking to procure, through an Invitation for Bid (IFB), a Contractor to provide Preventive Maintenance of HVAC Systems & Ancillary Equipment for the facility, located at 400 Forest Avenue, Buffalo, NY 14213. Award will lead to a five-year contract effective October 1, 2026. The Scope of Work with preventative maintenance tasks, equipment list, schedule matrix, etc. is detailed in Appendix D of the attached contract boilerplate. Interested vendors should review the contract boilerplate and IFB document for further information. Included with these documents is a Bid Quote Sheet in Excel format that should be used to submit your bid. A mandatory site visit will be held on Tuesday, April 28, 2026, at 11:00am ET at the facility. Directions to the facility & site visit location are included in the IFB. Site visit registration can be accomplished by completing and sending the Site Visit Registration Form (Attachment B of the IFB) no later than Monday, April 27, 2026 at 3:00pm ET. Questions from potential bidders attending the site visit are to be submitted by Tuesday, May 5, 2026 by 3:00pm ET per the instructions in the IFB. Questions and answers will be sent to all bidders attending the site visit, as well as posted to this ad, by Tuesday, May 12, 2026. Bids are due no later than 3:00pm ET on Tuesday, May 19, 2026. Please check the Contract Reporter website frequently for updates. Any documentation regarding this procurement will be posted. New York State Department of Labor Prevailing Wage Rates apply to this contract. “Pursuant to the New York State Finance Law Sections 139-j and 139-k, the Procurement Lobbying Act applies to this solicitation. Only the designated, sole point of contact listed below should be contacted during the restricted period of communication. The restricted period began with the publication of this ad and will end with the formal approval by OSC of the contractual agreement” Business enterprises awarded an identical or substantially similar procurement contract within the past five years: C201162 - D.V. Brown & Associates Service-Disabled Veteran-Owned Business (SDVOB) SDVOB Goal: 6.00% Minority / Women Business Enterprise contracting goals (MWBE) MBE Goal: 16.00% WBE Goal: 14.00% Disadvantaged Business Enterprise contracting goals (DBE) DBE Goal: 0.00%